Transitioning from Stone Tablets to The Working Tools
25-10-2023
In the historic halls of Masonic Lodges, traditions echo through time, resonating with the wisdom of the ages.
However, in the secretarial role, the echoes may be the grumblings of a "Admin Dinosaur" reluctantly saying goodbye to their beloved ledger and snail mail. If you recently took over from such a prehistoric predecessor, you may find yourself surrounded by heaps of paper records and an overflowing physical mailbox. Not to worry! Transitioning to the digital world is not just a step towards greater efficiency, but also a nod to the Masonic legacy of constant development.
Here are a few steps to aid your expedition into the digital realm:
Digital Archeology: Begin by digging through the existing records. Understand the system that was previously in place, and identify the essential information that needs to be carried forward.
Smooth Transition: Introduce changes gradually to ensure a smooth transition. Begin by digitising essential records and setting up an organised digital filing system. Starting with Member Records would be ideal, followed by GDPR records and Widow's details, before progressing onto more advanced Reporting.
Email Enlightenment: Embrace the convenience and speed of email communication. It’s time to exchange the pigeon post for a well-structured email system that allows for clear and timely communication with your lodge members.
Tech-Savvy Training: Offer training sessions for members who may be new to digital tools. Create a supportive environment where everyone can learn and benefit from the new systems in place.
Embrace The Working Tools: Transitioning to a digital admin system like The Working Tools is like swapping a chisel for a power drill. With a cloud-based platform tailored for Masonic Lodge Secretaries, managing member data, event planning, and communication becomes a breeze. The Working Tools will not only modernise your administrative tasks but will also preserve the cherished traditions of the lodge by freeing up more time for fraternal fellowship.
Building Digital Bridges: Engage with other lodges that have successfully transitioned to digital systems. Learn from their experiences, and build a network of tech-savvy secretaries to support each other in this digital Masonic journey.
Celebrate Milestones: Celebrate the small wins along the way, whether it’s the first paperless meeting or the successful implementation of a new digital tool. Every step forward is a step towards a more efficient and modern lodge administration.
With a dash of humour, a sprinkle of patience, and the powerful digital hammer that is The Working Tools, the stone age of administration will soon be a tale told with a nostalgic smile. As you lead your lodge into the digital era, you are not only honouring the Masonic tradition of continuous learning and improvement but also paving the way for a brighter, streamlined future.
So, if the echoes of the past are drowning in a sea of paperwork, fear not. With The Working Tools at your side, the future is but a click away!
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